Reporting Requirements

Project Initiation Submission Process

Enter new project in NRS/REEport once award letter is received from Leslie Nemeth. The award letter will detail which system to use, what fund type, and your project number. Step-by-step instructions for entering new projects are available here: NRS or REEport.
Once completed, email Maggie Gonzalez and project will be submitted to NIFA for review.
Once NIFA approves project, funds can be transferred (for all NIFA reporting and project submissions, Maggie is the submitter for SVM).
Approval Flow: Project Initiation and Reporting

Project Initiation	Submit to "Org. Review" and notify Maggie. Step-by-step guides below.
Progress & Final Report(s)	Submitted annually for each year of the project. Notify Maggie once complete.
Fund Transfer	Once NIFA approves project and all overdue reporting is complete.

Reporting

Which portal…NRS or REEport? See below! Or, check your award letter or with ORGE staff to remind you what portal your project has been entered in.

NRS: https://nrs.nifa.usda.gov/portal

Use NRS for the following types of projects: CFAH Hatch, Multi-state, and Animal Health Projects (e.g. projects: CA-V-PHR-4145-H, CA-V-PHR-4149-RR, CALV-AH-429, CA-V-VME--4715-AH415)

REEport: https://www.nifa.usda.gov/data/reeport

Use REEport for the following types of projects: CFAH Dairy Herd Health and Food Safety, Bovine Abortion, Lillian Young, Marcia Rivas, and Edward Hills Projects

Extramural (Competitive) USDA grants (non-formula funded projects,) when instructed by the funding agency
AES Projects required for AES Appointments (e.g. projects: CALV-SVM-AES-830)

Step-by-Step Instructions found here:

Due Dates

CFAH Projects (NRS or REEport, depending on fund type):

Generally, each project has a report due by March 1st*
- Progress report: within the first year of starting the project
- Final report: after the project is completed
Why this process can cause confusion:
- Project periods and the federal fiscal year do not always align
  - Federal fiscal year: Oct. 1 – Sept. 30 of the following year
  - CFAH projects funding cycle: from project initiation to June 30th, with a year and a half or less to complete, dependent on funding allocations, and/or when the project is entered into the system. Some final funding projects are awarded just a few months before the project ends.

Progress report requirements

Projects that begin before March 1 (i.e. you enter your project Feb. 28) will be required to provide a progress report. Entering “nothing significant to report – project just started” is sufficient.

Final report requirements

For projects ending June 30th, due date is before March 1st of the following year. However, we recommend completing this as soon as possible after the project ends.

* Depending on the timing of when the project is entered, some projects will only require one report. Your project in NRS will show which results are required. When in doubt, reach out to ORGE for assistance.

Extramural Competitive Projects (REEport):

Due dates are determined by project initiation date – check your project status (progress or final report) tabs in REEport.
System will send automatic reminders via email
Typically, USDA will not release new funds until your reporting is caught up.

AES Faculty

All AES faculty are required to have an active AES project on file at all times.
AES reports are included in merit, appraisal, and promotion advancement actions.
Reporting submission follow the same submission process as listed above.

Contact Megan Rott for AES advancement questions.

REEport User Guide - covers project initiation, progress reports, final reports, and financial reports.

REEport Quick Guides - Submit a Progress Report for a Non-Capacity Project

REEport Quick Guides - Submit a Progress Report for a Capacity Project